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Wednesday, December 30, 2015

VISA/permit Application for exchange study at Czech Republic

I had earlier booked a flight itinerary to Jakarta for a leisure trip from 11 – 13 December 2015. I decided that since I am heading there, I should do my VISA application for my exchange study to Czech Republic there. (Embassy of Czech Republic in Singapore closed since 2008, and official Embassy is now at Indonesia but we are able to do it in Kuala Lumpur as well.) We only received our required documents from the school during late November, which we would be busy for exams preparation and exams taking. After checking, VISA application at Indonesia can only be done on a Monday morning. Begrudgingly, I booked another flight for return on 14 December 2015 so that I can do my application and fly back. This means I will miss my flight back to Singapore on 13 December 2015 (Budget flights, unable to change).

I did not get a Ministry of Foreign Affairs (MFA) chop in Singapore on my Certificate of Clearance (COC) which totally nulled my application. The place was shoddy and in the middle of a random street and gave me the creeps before I stepped in. I was required to leave my belongings and phone outside the office, making me feel very insecure. It was an unpleasant application as the receptionist repeatedly ‘scolded’ me for not knowing to fill up many important parts of the application which we are unable to find out online but rather only during the application face-to-face. Failing my application, I immediately left for the airport to await my flight back to Singapore. I wasted my extra stay at the hotel and the wasted money travelling around by myself. It made me feel very aggravated and upset having wasted all the time and money.

In fact, a blessing in disguise, it was lucky that Indonesia side did not process my VISA application as they do not send the approved VISA to Czech territory. It takes 60 days for a student VISA and I am unable to collect it at Indonesia as I will already be at Czech Republic after that 60 days. However, at Kuala Lumpur (KL), we can instead apply for Long term residence permit which is not exactly a VISA but will allow our stay at Czech Republic and Europe, and they are able to send our approved permit/VISA to Czech Republic itself for our collection.

Before heading to the embassy at KL, I headed to 41/B of Millenia Tower in Singapore to superlegalise my COC after getting the MFA chop. In the embassy at Indonesia, they provide translation and superlegalisation of our documents, whereas in KL, they will only process and chop our application and send to Czech Republic for approval. I had to wait a week before the Consulate Officer of Czech Republic in Singapore returns from leave to do the superlegalisation (only available on Monday/Wednesday). After which, a wait of another week for a Monday morning or Wednesday afternoon for a walk-in VISA application at KL.

Arriving at embassy in KL, the officer told me that they do not provide translation services and I was almost at the end of the line as I failed at Indonesia already. I needed to translate the bank statement and COC. He allowed me to use his office phone to dial the translation services as I thought I needed them on the spot for him to process my VISA/permit application. However, he was really kind and helped me to process the other documents and told me to email him the translated documents when in Singapore instead. He saved my life. The translation services he recommended can be done online and are legit with their company’s chop insignia. After which, I sent him the documents ASAP.

Fees:
Visa & Travel Insurance

Certificate of Clearance - $55.00
Remarks: Go down to Criminal office to apply. Forms are provided. 5 working days. I collected in 3 days. If you are in a rush, email them for help.
Certificate of Clearance

Overseas Study Leave (NTU) - $53.50
Remarks: Required for local University.

Travel Insurance - $257.00
Remarks: For whole study exchange. Only required when collecting VISA/permit.

Bank Statement - $21.40
Remarks: Official statement by the bank required for VISA application. 1-2 days.
MFA chop - $10.00
Remarks: Immediate at MFA. Yes, one simple chop of S$10.

Bus to Kuala Lumpur - $31.50 & $33.22
Remarks: Took overnight bus. Visa application on Monday morning 9am. Return bus on the same day.

Superlegalisation of COC - $33.50
Remarks: 325000 Indonesia Rupiah payable to officer. (walk-in)

Visa application (183RM) - $61.00
Remarks: 183 Ringgit for VISA/permit application. (Indonesia is about S$100 in rupiah)

Total - S$556.12

Visa requirements:
1) Passport
2) 2 front-facing passport photos
3) Bank statement and photocopy of card (must have sufficient amount for period of stay)
4) Application form (some parts are unable to fill in full so I wrote on a blank piece of paper neatly in number bullets.)
5) Certificate of Clearance with MFA chop and superlegalised.
6) Letter of employment/acceptance (for work or for school or legit reason for VISA)
7) Proof of accommodation (must have a confirmed place of stay)
8) Money for application (183 Ringgit for KL, S$100 in rupiah for Indonesia)
9) Travel insurance (only required during collection of approved VISA/permit)

Bus services

Recommended: First Coach, Aeroline, Grassland, Eltabina, KKKL.

Avoid: Lionstar, Transtar, Golden Coach, StarMart/Konsortium/GoldStar/Billion Star/Alisan(worse), Nice bus.

If you must take the buses from the not recommended list, try to go for the premium seats.

I took KKKL overnight bus to KL and took Eltabina back to Singapore.
KKKL took us from Katong V Mall in Singapore to Berjaya Times Square Hotel in KL. (11.59pm - 5am.)
The Eltabina was late by 20 odd mins and the 7 of us waiting were kind of panicking. We kept asking around and only a few hotel lobby staff from Ansa Hotel at Bukit Bintang (used to be Piccolo Hotel, which is the place indicated in the departure point instructions) knew and affirmed that we were waiting at the right location. Eventually, an Eltabina bus came but it was for the later batch. Instead, a minivan picked us up and sent up forward, sort of intercepting the bus to pick us up. It was a long ride and most of us kind of dozed off. Luckily we managed to board our bus and were more relaxed. It was a comfortable ride but they had to stop by Yong Peng (about 4pm) for the break which wasted about an hour plus of time. 12.20pm (actual scheduled timing) departure, arrival and cleared customs at about 7.30pm (seriously too long a break, and many pitstops for toilet breaks. Ok it may be sufficient for the others.)

Important addresses & Information
Consulate of the Czech Republic
One Temasek Avenue
41st Floor, Millenia Tower
Singapore 039192
Tel: 6434 9825
Fax: 6338 9292
Email: singapore@honorary.mzv.cz
MON & WED 9am - 12pm

Embassy of Czech Republic
42/B The Intermark Vista Tower
348, Jalan Tun Razak, 50400 Kuala Lumpur, Malaysia
Tel: + 60 3 21662900
Fax: + 6 03 21665700
kualalumpur@embassy.mzv.cz
Office Hours
Mon - Fri 8 am - 4.30 pm
Consular Hours (Visa application hours)
Mon 09 - 11 am
Wed 01 - 03 pm

jammeD' at-|6:33 PM|


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